Job Description

Job Purpose

The Accounts Payable Specialist reports to the Accounts Payable Supervisor and will provide direct support for processing various types of accounts payable transactions with a high level of accuracy.  

Responsibilities

· Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.
· Enter invoices for a specific set of entities.
· Provide customer service for specific entities.
· Receive and reconcile invoices to purchase orders.
· Obtain appropriate approval for payment of invoices received that do not have a purchase order number.
· Ensure transactions comply with financial policies and procedures.
· Responsible for the accurate coding and timely processing of invoices, including imports from other programs.
· Manage the departmental mailbox
· Investigate and resolve all discrepancies associated with the processing of invoices.
· Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Corporate AP Manager.
· Responsible for vendor correspondence.
· Reconcile vendor statements and resolve discrepancies.

Required Qualifications

· At least 2 years relevant experience in Accounts Payable.
· Meticulous and self-motivated individual with good interpersonal skills.
· Ability to meet tight deadlines and manage high volume transactions.
· Ability to maintain confidentiality concerning financial data.
· Demonstrated ability to work cooperatively with all levels of staff.

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